Choose the correct answer a, b, c or d.
b) keep a record of information during meetings
Well done! That’s the right answer.
A ’minute-taker’, or ’note-taker’ or ’secretary’ is responsible for documenting the attendees of a meeting, the content, and the decisions made.
=> TIP
If you happen to be the one taking the meeting minutes, keep them simple. Minutes are a not word-for word transcription of what goes on in a meeting.
Keep track of what everyone is saying, and record discussions and decisions accurately and impartially.
Your minutes will contain:
> a summary of all the main points meeting attendees discussed, and who said what;
> any actions and agreements, they came to;
> timescales and deadlines;
> who is accountable for carrying out actions planned.
Get ready for your meeting before it even starts, with a minute-taking template from your agenda, so as not to miss anything.
If possible, have your minutes checked by the chair.
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Examples in context
– ’I’m often the minute-taker during my deparment meetings. My colleagues trust me to take all the minutes because I’m the fastest typer, and I can keep up.’
– ’Sophie has kindly agreed to be our minute-taker today. Thank you, Sophie!’
– ’When forwarding a meeting outline to teammates, a meeting organiser should reach out to the minute-taker and confirm they’ve received the agenda.’
7 March 2023
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